From discovery call to smooth sailing, we handle every detail so you can focus on your team.
90%
Less coordination time
4 Steps
Simple process from start to finish
24/7
Onboard coordinator support
Four Steps to Your Best Offsite Yet
We've refined our process to eliminate friction and deliver exceptional experiences every time.
We start with a 30-minute conversation (async video brief or live call) to understand your team's unique needs. We'll discuss your headcount, preferred dates, budget range, and the vibe you're going for—work-focused retreat, team bonding experience, or both.
Outcome
You receive a transparent all-in quote within 48 hours covering cruise fare, fees, AV equipment, and our coordination service.
Once you approve the quote, we leverage our cruise line relationships to negotiate group rates (typically 15-30% below retail). We present 2-3 curated options with detailed comparisons of routes, amenities, and conference facilities.
Outcome
Your cruise is booked, cabin blocks are reserved, and your team's Notion workspace is ready with all booking details and timelines.
This is where the magic happens. We handle everything: room assignments optimized for team dynamics, AV setup for your sessions, dining schedules coordinated with cruise staff, dietary restrictions managed at scale, and ground transportation arranged for embarkation and debarkation.
Outcome
Your team receives detailed embarkation instructions, room assignments, and session schedules. Everything is handled before you board.
A dedicated Code.Cruises coordinator joins your team on the ship. They're your single point of contact for any logistics needs that arise: AV troubleshooting during sessions, last-minute dietary accommodations, schedule adjustments, and the inevitable "someone missed the boat" scenarios. You focus on your team; we handle the fires.
Outcome
Your offsite runs smoothly from start to finish. Your team connects, sessions succeed, and you never worry about logistics.
DIY vs. White-Glove Coordination
See how our process compares to coordinating everything yourself.
| Aspect | Code.Cruises | DIY Coordination |
|---|---|---|
| Coordination Effort | ~5 hours total | 50-80 hours |
| Vendor Management | Single point of contact | 12+ vendor relationships |
| Hidden Cost Risk | Transparent all-in pricing | Fees surface later |
| Cruise Expertise | Years of group bookings | First-time coordination |
| Onboard Support | Dedicated coordinator on ship | You handle emergencies |
What You're Wondering
Minimum 90 days for group bookings. The ideal timeline is 6-9 months to secure preferred dates and cabin blocks. We've pulled off 60-day turnarounds, but your ship and date options will be limited.
Yes! A dedicated Code.Cruises coordinator joins your team on the ship for the entire cruise. They're available 24/7 via Slack or text to handle any logistics needs, AV troubleshooting, or emergencies that arise.
It happens more often than you'd think! Our onboard coordinator works with the cruise line to get your team member to the next port. We also help prevent this with detailed embarkation instructions and timeline reminders sent before departure.
Absolutely. Some teams prefer live check-ins instead of async updates. Others need specific cultural or dietary accommodations. We adapt our process to fit your team's workflow and needs—the 4 steps are the framework, not a rigid script.
See our transparent pricing or schedule a discovery call to get started.
Code.Cruises